Chapter 1. Diversity

1.01 POLICY.

Hamline University Student Congress is committed to ensuring cultural diversity and maintaining an environment in 
which all feel welcome and safe. To ensure the achievement of these goals, the Student Congress guarantees that it 
will:

    Subdivision 1. 

        Require all organizations to have as part of their constitution and bylaws a diversity policy that 
        states explicitly the organization's commitment to fostering a community and cultural diversity on campus.

    Subd. 2. 

        Require inclusiveness in all organizations while respecting the different needs of organizations 
        composed of groups that have been or currently are denied equal opportunity.

    Subd. 3. 

        Encourage, promote, and celebrate diversity by embracing all cultures, races, ethnicities, sexual 
        orientations, gender identities, abilities and religions within the university community.

    Subd. 4. 

        Educate all members of the HUSC Council, student organization leadership and members of the 
        campus community through academics/co-curricular programs about diversity and forms of discrimination

    Subd. 5. 

        Maintain a respectful environment free from all forms o f discrimination, harassment, hostility, and
        violence.

    Subd. 6. 

        Promote the full implementation of the University's Diversity Policy.

    Subd. 7. 

        Continuously reexamine its own commitment to the Diversity Policy, consulting advocacy groups
        when the Diversity Policy is reexamined.


1.02 CHARTER ORGANIZATIONS.

To create an environment that values diversity, Student Congress chartered organizations must:

    Subdivision 1. 

        Work to identify and execute their role in cultural diversity issues on campus, whether that be
        maintaining an organization where all are welcome, or educating the campus on issues of diversity.

    Subd. 2. 

        Recognize the importance of advocacy organizations that support groups that have been or are
        currently denied equal opportunity. Advocacy organizations shall be defined as student groups chartered through
        HUSC that primarily promote the culture and rights of people(s) that are systemically denied privileges and rights
        based on their gender, race, social status, political affiliation, physical/mental disability, religious affiliation, gender
        identification, economic status and/or sexual orientation. Advocacy organizations are expected to act in a supportive
        role for students of such backgrounds or who are concerned with such issues. Advocacy groups may:
            (1) Regulate the attendance at special meetings at the discretion of organizational leaders. Organizations
                holding these special meetings must hold one open meeting for each closed meeting.
            (2) Take progressive steps to ensure their leadership meets their needs. This may include limiting
                leadership positions to protect their group's interests.

    Subd. 3. 

        Not discriminate in membership, or in any other respect, on the basis of age, gender, race, social status,
        political affiliation, physical/mental disability, religious affiliation, gender identification, economic status and/or
        sexual orientation. This statement must be included in every organization's constitution.

1.03 DIVERSITY GRIEVANCES.

    Subdivision 1. 

        The PAC Chair and SOC Chair shall evaluate and examine each group's compliance with the
        aforementioned procedures during the review process outlined in Chapter 9.06. Should the Review Board determine
        that a group is not in compliance, a period of two weeks from the date of the first review shall be given to correct the
        problems. After two weeks, the PAC Chair will conduct a second review. If proper steps have not been taken during
        this period of time, the organization shall be placed on Probationary Charter. The organization may appeal the PAC
        Chair's decision to the HUSC Council. A two-thirds (2/3) vote of the HUSC Council shall be necessary to overturn
        the PAC Chair's decision.

    Subd. 2. 

        Should any individual on campus feel excluded for any reasons pertaining to diversity or the diversity
        policy, that individual shall have the right to file a grievance with the PAC Chair. The PAC Chair shall form a
        special committee to meet with the accused group and the accuser to discuss the complaint. The Committee shall
        consist of, but not be limited to the PAC Chair, the SOC Chair, the DISC representative, a representative from the
        accused organization's coordinating body, as well as two other concerned students. The Committee must be formed
        with the following constraints:
            (1) A minimum of three (3) non-HUSC Council members must sit on the Committee.
            (2) A maximum of five (5) HUSC Council members may sit on the Committee.
        The Committee will determine the action to be taken, which will be enforced by the PAC Chair. Any party may
        appeal the Committee's decision to the greater HUSC body. A two-thirds (2/3) vote of the HUSC Council shall be
        necessary to overturn the Committee's decision. Should an organization fail to take the actions prescribed by the
        Committee, the organization shall be placed on Probationary Charter and be referred to PAC for any further
        disciplinary measures.

Chapter 2. Duties of Standing Committees and Their Officers

2.01 ECONOMIC AFFAIRS COMMITTEE (EAC).

It shall be the duty of the Economic Affairs Committee Chair to oversee and execute the following responsibilities:

Subdivision 1. 

    To consider student concerns that are designated by the Executive Board as relating to economic
    or monetary affairs.

Subd. 2. 

    To act as the chair of the Economic Affairs Committee and call committee meetings as necessary.

Subd. 3. 

    To make suggestions regarding the economic and monetary needs of the Student Congress.

Subd. 4. 

    To review and recommend the Student Congress fee and Student Congress budget, as proposed by
    EAC each spring.

Subd. 5. 

    To contact and provide informational material regarding all monetary procedures to, as well as budget
    for, new and/or re-chartered organizations at any point during the year as necessary.

Subd. 6. 

    To consider all funding requests as outlined in the bylaws.

Subd. 7. 

    To encourage independent fundraising by all student groups

Subd. 8. 

    To serve a minimum of three office hours per week.

2.02 POLITICAL AFFAIRS COMMITTEE (PAC).

It shall be the duty of the Political Affairs Committee Chair to oversee and execute the following responsibilities:
Subdivision 1. 
    To consider student concerns that are designated by the Executive Board as relating to political
    affairs.
Subd. 2. 
    To act as Chair of the Political Affairs Committee and call committee meetings as necessary.
Subd. 3. 
    To recommend students to all HUSC standing committees.
Subd. 4. 
    To facilitate all Student Congress meetings and elections as pertains to the Constitution, Bylaws, and
    Robert's Rules of Order (current edition).
Subd. 5. 
    To be familiar with the Student Congress Constitution, Bylaws, and all Transition Documents and to
    carry on a constant re-evaluation of each.
Subd. 6. 
    To act as parliamentarian and have a working knowledge of parliamentary procedure according to the
    current edition of Robert's Rules of Order and to provide parliamentary information to members of HUSC.
Subd. 7. 
    To work with SOC in regularly reviewing the charters of all HUSC chartered organizations.
Subd. 8. 
    To consider the charters of all newly proposed chartered organizations.
Subd. 9. 
    To coordinate, in conjunction with the BER Chair, the orientation of new HUSC representatives,
    including an overview of parliamentary procedures.
Subd. 10. 
    To elect a PAC committee member to run elections should the PAC Chair run for office.
Subd. 11. 
    To serve a minimum of three office hours per week.

2.03 PUBLIC RELATIONS COMMITTEE (PRC).

It shall be the duty of the Public Relations Committee Chair to oversee and execute the following responsibilities:
Subdivision 1. 
    To act as the Chair of the Public Relations Committee and call committee meetings as necessary.
Subd. 2. 
    o work with all Executive Board committees, representatives, and organizations to execute and create
    new and effective methods of informing the campus community.
Subd. 3. 
    To organize HUSC's representation at appropriate all-campus events.
Subd. 4. 
    To develop marketing techniques, help organize representative reach-outs, and bolster the publicity of
    HUSC, in coordination with the views of the President of HUSC.
Subd. 5. 
    To assist the Secretary in the distribution of proposed amendments to the Constitution and Bylaws.
Subd. 6. 
    To work with the Technology Coordinator to update information and publicize events.
Subd. 7. 
    To serve a minimum of three office hours per week.

2.04 STUDENT ORGANIZATION COMMITTEE (SOC).

It shall be the duty of the Student Organization Committee Chair to oversee and execute the following
responsibilities:
Subdivision 1. 
    To consider student concerns that are designated by the Executive Board as relating to
    organization activities.
Subd. 2. 
    To act as chair of the Student Organization Committee.
Subd. 3. 
    To work closely with the Student Activities Director to further facilitate the coordination of campus
    activities and to prevent redundant programming.
Subd. 4. 
    To keep an activities calendar list for HUSC chartered organization’s promotional purposes in a
    campus publication.
Subd. 5. 
    To plan, promote, and organize activities that provide Hamline students with leadership training and
    development.
Subd. 6. 
    To be a mediator for resolution of conflicts between organizations and/or individuals in organizations
    upon request and upon consent of both/all parties involved.
Subd. 7. 
    To facilitate the election of organization representatives by:
           (1) Communicating with the appropriate organizations to ensure that the following positions are filled:
                multicultural representative, RHA representative, SAAC representative, and International Student
                representative.
            (2) Nominating individuals involved in HUSC chartered organizations to fill two at-large positions and one
                advocacy position, as defined in Chapter 1.02 Subd. 2. The representatives shall be confirmed by a simple
                majority vote in GA.
Subd. 8. 
      To work with PAC in regularly reviewing the charters of all HUSC chartered organizations.
Subd. 9. 
    To hold Student Organization Committee meetings at least once per month.
Subd. 10. 
    To serve a minimum of three office hours per week.


Chapter 3. Duties of Officers.

3.01 PRESIDENT.

It shall be the duty of the President to execute the following responsibilities:

Subdivision 1. 

    To oversee all Student Congress activities.

Subd. 2. 

    To act as the official voice of the Hamline undergraduate student body.

Subd. 3. 

    To make the following appointments, each subject to majority approval of the Student Congress:
        (1) HUSC officers and cabinet members.
        (2) One HUSC member to serve as a Minnesota Association of Private College Students representative.
        (3) Student body representatives to all University-wide committees.

Subd. 4. 

    To meet before the start of the school year with the Commitment to Community Program to jointly
    select a standing Executive Board member to serve as a standing member of the program.

Subd. 5. 

    To chair the Executive Board and to direct the implementation of their policies.

Subd. 6. 

    To act as a liaison between the student body and the administration and/or faculty.

Subd. 7. 

    To act as the student body representative to the following: 
        (1) Hamline University Board of Trustees.
        (2) MAPCS Delegation. 
        (3) Campus Planning Committee.

Subd. 8. 

    To report back to HUSC on the progress of its actions (i.e. follow-up of resolutions).

Subd. 9. 

    To meet with undergraduate administrators, including but not limited to the University President, Dean
    of Students, and Dean of the CLA, on a regular basis.

Subd. 10. 

    As President-elect, to create and submit an Executive Board budget to EAC.

Subd. 11. 

    To serve a minimum of three office hours per week.

3.02 VICE PRESIDENT.

It shall be the duty of the Vice President to execute the following responsibilities:

Subdivision 1. 

    To assume the responsibilities of the President in their absence or in the event of the President's
    inability to continue to serve.

Subd. 2. 

    To assist the President with the Student Congress as the President sees fit.

Subd. 3. 

    To preside over and act as Chair of the General Assembly.

Subd. 4. 

    To be familiar with and abide by Robert’s Rules of Order.
        (1) To ensure that documentation of Robert’s Rules is available on the HUSC website.
        (2) To hold at least one Robert’s Rules seminar per semester that is open to all students.

Subd. 5. 

    To coordinate the day-to-day duties of the Executive Board.

Subd. 6. 

    To serve as an Academic Affairs liaison for HUSC with the following duties:
        (1) To serve as a student member on the Academic Policies Committee (APC).
        (2) To meet with the Academic Dean of the CLA on a regular basis.
        (3) To attend faculty meetings.
        (4) To attend any other appropriate University Committee.

Subd. 7. 

    To serve a minimum of three office hours per week.

3.03 SECRETARY.

It shall be the duty of the Secretary to execute the following responsibilities:

Subdivision 1. 

    To maintain and make public the records of all Student Congress proceedings.

Subd. 2. 

    To maintain an attendance record of all Student Congress meetings and report to the PAC Chair any
    member who has missed the minimum or more meetings than allowed by these bylaws.

Subd. 3. 

    To submit to the HUSC Council the minutes of preceding regular meetings.

Subd. 4. 

    To be in charge of the organization and upkeep of the Student Congress files.

Subd. 5.

    To deliver resolutions passed by the Student Congress to individuals specified in the approved motion
    and for publication in the Oracle.

Subd. 6.

    To distribute to the student body proposed amendments to the Constitution and Bylaws.

Subd. 7. 

    To serve a minimum of three office hours per week.

3.04 TREASURER.

It shall be the duty of the Treasurer to execute the following responsibilities:

Subdivision 1.

    To act as the Student Congress bookkeeper and to keep updated financial records of the Student
    Congress Executive Board and all HUSC chartered organizations.

Subd. 2. 

    To write out and sign checks for all HUSC allocated funds.

Subd. 3. 

    To provide administrative forms to students and student organizations authorized to access HUSC
    funds, including but not limited to, check requests, inter budgetary transfer requests, and purchase order/requisition
    requests.

Subd. 4. 

    To process HUSC administrative forms by completing the necessary paperwork for the requests to be
    filled by the Hamline University Accounting Office.

Subd. 5. 

    To submit all requests to the Accounting Office within three (3) business days.

Subd. 6. 

    To convey, as necessary, the results of all budgetary decisions made by EAC and/or HUSC to the
    Accounting Office so that any changes may be reflected in HUSC account.

Subd. 7. 

    To ensure that all requested checks are processed within seven (7) business days.

Subd. 8. 

    To maintain membership in EAC.

Subd. 9. 

    To serve a minimum of three office hours per week.

3.05 TECHNOLOGY COORDINATOR.

It shall be the duty of the Technology Coordinator to execute the following responsibilities:

Subdivision 1. 

    To maintain and update the HUSC website on a consistent basis over the summer and academic
    year.

Subd. 2. 

    To be the CLA student representative on the University Technology Advisory Committee.

Subd. 3. 

    To ensure that the most recent versions of the HUSC Constitution, Bylaws, and Transition Documents
    are available on the HUSC website.

Subd. 4. 

    To stay informed about issues concerning campus technology.

Subd. 5. 

    To work with the Executive Board to update the website with relevant committee and publicity
    information.

Subd. 6. 

    To maintain a collection of archived and present HUSC minutes.

Subd. 7. 

    To maintain an updated picture gallery and student organization links on the website.

Subd. 8. 

    To maintain membership in PRC.

Subd. 9. 

    To serve a minimum of three office hours each week.

Chapter 4 Elected Representatives.

4.01 BOARD OF ELECTED REPRESENTATIVES (BER).

Subdivision 1. 

    Shall be made of all elected representatives.

 Subd. 2. 

    Shall have to elect from within the body of elected representatives an individual to serve as Chair of the Board 
    of Elected Representatives. Said election would take place not later than three weeks after the election of the 
    Presidential General Election in the Spring semester of each academic year. Election will be conducted by 
    secret ballot under the supervision of the out-going Political Affairs Committee. Any person elected Chair of the 
    BER may be recalled by a two-thirds (2/3) vote of said body.
         (1) The BER Chair shall be a member of the Executive Board and enjoy all the corresponding rights, privileges, 
               and responsibilities of that position. However, it shall be noted that the BER Chair does not gain any additional 
               voting privileges at HUSC meetings as per the Constitution.
         (2) The BER Chair shall serve a minimum of three office hours per week.

 Subd. 3. 

    Suggest and vote on capital improvements, in accordance with these bylaws.

 Subd. 4. 

    To hold a meeting with their corresponding class or constituency at least once per semester.

 Subd. 5. 

    To attend BER meetings (in addition to regular Student Congress meetings) scheduled every week in the Fall and 
    Spring terms when Hamline University is in session. Any elected representative who has missed more than two 
    meetings in a semester will be subject to immediate dismissal from Student Congress. Upon dismissal, a representative
    may appeal to the Political Affairs Committee. If PAC recommends reinstatement to Congress, a majority of Student 
    Congress must vote approval.

 Subd. 6. 

    Formulate additional guidelines and tasks at the beginning of each semester, subject to approval by the majority of BER.

4.02 DUTIES OF ELECTED REPRESENTATIVES.

 Subdivision 1. 

    To act in accordance with duties as stated under Article IV of the HUSC Constitution.

 Subd. 2. 

    Represent the views of their constituencies.

 Subd. 3. 

    To aid in the follow up of Student Congress actions as the BER Chair sees fit.

 Subd. 4. 

    Abide by additional guidelines and tasks as set by BER.

 Subd. 5. 

    May only hold one council position.

4.03 VACANCIES.

 Subdivision 1. 

    Any vacancy due to Executive Board appointment or election shall be filled by the next greatest vote getter 
    of the spring election.

 Subd. 2. 

    Any vacant Elected Representative position, by way of resignation, removal, or inability to serve, shall be filled by:
         (1) The BER Chair shall announce the vacancy to the student body.
         (2) The BER Chair shall open an application process that requires the candidate to
     complete a petition with at least 15 student signatures who are members of the constituent group they are applying 
     to represent.

 Subd. 3. 

    The candidate shall be recommended by a majority vote of BER.

 Subd. 4. 

    Final appointment requires a two-thirds hand vote of HUSC.

Chapter 5. Organization Representatives.

5.01 DUTIES.

    Subdivision 1.

        Shall be a member of the HUSC council, and to act in accordance with the duty listed in Article IV of HUSC Constitution.

    Subd. 2.

        Meet attendance requirements of Chapter 5.02 of HUSC bylaws.

    Subd. 3.

        Shall have an individual name placed on roll call, proxy voting is prohibited.

    Subd. 4.

        Upon being elected, the organization must notify the SOC Chair of your appointment.
            (1) The organization must set responsibilities, duties, and impeachment guidelines in their Constitution, needing the approval
                  of the Political Affairs Committee.

5.02 SPECIFIC ORGANIZATION REPRESENTATIVE DUTIES

    Subdivision 1.

        SAAC delegate shall report regularly to the Student Congress on the activities of SAAC.

    Subd. 2.

        The four residence hall representatives shall represent their specific halls (Manor, Drew, Heights, and Sorin).
            (1) They are required to hold outreach meetings with the specified halls once a semester to get student opinions on HUSC
                  business and bring it back to the council, failure to do so may result in impeachment.
            (2) If at any time the PAC determines that a representative does not live in one of the places that they have been elected to
                 represent they must notify the HUSC council and the member can no longer serve as a representative.

    Subd. 3.

        Advocacy Group Representative is to not only represent their specific organization but represent all of the advocacy groups as
        designated by HUSC.
            (1) The representative has to be an active member of their organization and is to hold a meeting each semester with all of the
                 advocacy groups and report it to the HUSC council.
            (2) They are required to organize an awareness training session with the advocacy representatives surrounding the current
                 cultural awareness topics in the academic school 
year.

    Subd. 4.

        The multicultural representative is to represent all of the organizations recognized by the Hedgeman Center and that office has
        the right to remove that representative at their 
discretion.
            (1) The representative is required to share information and serve as a liaison between the Multicultural Alliance and HUSC.
            (2) They are required to organize awareness training sessions with the advocacy representatives surrounding current cultural
                 awareness topics in the academic school 
year.
            (3) The representative must represent the interest of all multicultural/diversity student organizations to Hamline Undergraduate
                 Student Congress (HUSC). The representative 
will also be in charge of presenting biweekly reports regarding Multicultural
                 Alliance. 
The representative must attend Multicultural Alliance and require HUSC meetings such as General Assembly and
                 Board of Elected Representative.
            (4) If the multicultural representative is to resign from their current position, the representative must adhere to these following
                 instructions:
                    (a) Give HUSC a two week notice before resigning in order to give the Alliance adequate time to fill the position.
                    (b) In the interim period between a resignation and new election, a member of the Alliance will step up temporarily to fill
                         the position.
                    (c) The responsibility for replacing vacant positions falls to the Multicultural Alliance through a special election.

    Subd. 5.

        The at-large representatives are to represent the interests of all student organizations.
            (1) These representatives are to attend all of the caucuses the SOC chair holds.
            (2) The at-large representatives have to be from a chartered organization.

Chapter 6. Resignation.

6.01 PRESIDENT, VICE PRESIDENT AND THEIR APPOINTED EXECUTIVE BOARD MEMBERS.

The president, vice president, and any person appointed by the President may resign at anytime. The acceptance of the resignation must be 
put to a vote at the next meeting of the GA. It shall require a simple majority of HUSC to be accepted. The resignation will be effective immediately upon acceptance.

6.02 BER CHAIRPERSON.

The BER Chair may resign at anytime. The acceptance of the resignation must be put to a vote at the next meeting of the BER. It shall require 
a simple majority of BER to be accepted. The resignation will be effective immediately upon acceptance.

6.03 ELECTED REPRESENTATIVES.

Elected Representatives may resign at anytime. The resignation will be effective upon notification of the President and the Secretary.

6.04 AT-LARGE ORGANIZATION REPRESENTATIVES.

At Large Organization Representatives may resign at anytime. The resignation will be effective immediately upon acceptance by their organization and notification of the SOC Chair.

Chapter 7. Meetings.

7.01 FREQUENCY.

Regular meetings of the Student Congress shall be held at least every other week during the Fall
and Spring terms when the University is in session. Additional meetings may be called by the
President when he/she deems it necessary. The President must also call a meeting when
requested to do so by one-third (1/3) of the Student Congress Council.

7.02 ATTENDANCE REQUIREMENTS.

    Subdivision 1. 

        All chartered organizations are required to attend the semesterly Student Organization Committee caucus meeting. Organizations whose                representatives miss the caucus are subject to being placed on Probationary Charter at the discretion of PAC. Those organizations chosen to            have At-large roll-call representatives must attend all Student Congress meetings. In the event said representatives are absent from more than         three meetings, the representative will be dismissed and the organization will lose its roll call vote for the remainder of the semester. Upon                dismissal, the representative may appeal to PAC if extenuating circumstances are involved. If PAC recommends reinstatement of the                        representative, a majority of the Student Congress Council must vote approval. If reinstatement is not approved, the organization loses its roll            call vote.
            (1) Any representative, whom has missed a total of four meetings during each academic term will be subject to immediate dismissal from the                  Council. These dismissals shall be announced by the Secretary in the Secretary's Reports during regular council meetings and a letter.                     Organizations selected as At-large representative organizations are also considered to be members of the Student Organization                                 Committee and are expected to send a representative to committee meetings.
            (2) The term meeting is defined as any meeting that requires attendance of by an elected representative as provided for by these bylaws,                     (i.e. BER, the representatives assigned committee, HUSC general assembly, etc.).
            (3) That the chair of any meeting, as defined by the constitution or these bylaws will have the ability to excuse any absence as they see fit.

    Subd. 2. 

        Any Council member (as defined by the Constitution) who has missed to a total of four meetings in a term will be subject to immediate                        dismissal from the Council. These dismissals shall be announced by the Secretary in the Secretary's Reports during regular council
        meetings and a letter shall be sent to each dismissed council member's mailbox from the council. Notification will also be sent prior to the                General Assembly meeting to all Executive Board members from the Political Affairs Committee Chair. Upon dismissal, a Council member may
        appeal to the Political Affairs Committee within two (2) regularly scheduled PAC meetings or a time frame at PAC's discretion not less than two         weeks if extenuating circumstances are involved. If the Political Affairs Committee recommends reinstatement of the Council member, a
        majority of the Student Congress Council must vote approval.
            (1) If for any reason an organization selected to have an At-large roll call representative should lose its Full Regular Charter status, that                         representative shall not remain on the Council. The SOC shall be responsible for filling the vacant spot. Organizations seeking to fill the                     vacant spot shall present themselves to SOC.

7.03 REPRESENTATIVE REQUIREMENT.

Students may only represent one Council position

7.04 QUORUM.

The Student Congress shall convene and shall be considered in session only when a quorum is present. A quorum for any meeting of the Student Congress shall be greater than fifty percent (50%) of the number of representatives on the Student Congress Council. The chair shall be counted in the quorum count. Quorum rules shall apply to the Council, the Board of Elected Representatives, and the committee meetings of Student Congress.

7.05 OPEN MEETINGS.

Every deliberative meeting of Student Congress, the Executive Board and all Student Congress committees shall be open to the public. A vote of a simple majority by committee members shall determine who is recognized at committee meetings; and it is the duty of the chairperson to enforce the rules of order.

Chapter 8. Chartered Organizations

8.01 DEFINITION AND RESPONSIBILITIES

    Subdivision 1. 

        Organizations must be comprised of at least ten (10) Hamline University students. Organizations may be expected to produce a list in writing of         at least ten members at any time.

    Subd. 2. 

        Organizations must comply with Hamline University and Student Congress policies and procedures.

    Subd. 3. 

        Organizations must provide activities and/or services for the entire campus. These activities must be open and accessible to the entire student         body or a reasonable part of it. Student Congress chartered organizations who are receiving allocations for the upcoming year must plan,                budget for, and schedule at least one (1) all-campus event and must attend Student Organization Committee caucus and/or committee                    meetings as required by the HUSC Constitution and these bylaws.

    Subd. 4. 

        Organizations must have a specific purpose. An organization must have a clear and logical reason for gathering.

    Subd. 5. 

        Student Congress will not charter organizations whose sole purpose is to support a political candidate. Political organizations may receive                HUSC funding, but may not use that funding to directly support any party, candidate, or political action committee (although they may use their         own non-HUSC money to do so). Political organizations, regardless of charter status, can use HUSC monies to do such things as, but not                limited to, putting on campus programming in support of a cause of interest, attending leadership development conferences, recruiting Hamline         students, et cetera provided they do not use HUSC money to break one of the rules previously listed. SOC shall also consider allowing the use         of copy codes for organizations following these guidelines on a year-to-year basis, with violation of these rules resulting in12 permanent loss of         copy code rights.

    Subd. 6. 

        HUSC and/or any other chartered organization cannot pass legislation endorsing a political candidate.

    Subd. 7. 

        Each Student Congress chartered organization shall send a representative to every official Student Organization Committee semesterly caucus         meeting. He/she should be prepared to report on the organizational activities and current financial status as stated herein.

    Subd. 8. 

        Organizations must have an advisor, on or off campus, to assist the organization as they see fit.

    Subd. 9. 

        Organizations must turn in all reimbursement requests within four (4) weeks from the date on the receipt to the HUSC Treasurer. If an                        organization fails to comply with this deadline, then no reimbursement will be given. Any organization that seeks a longer time frame may                receive an extension at the discretion of the Treasurer.

    Subd. 10. 

        Failure to comply with any part of these requirements may, at the discretion of PAC, result in the freezing of the organization's spending or                placement on a Probationary Charter. In addition, if a Student Congress chartered organization is considered a standing member of the                    Student Congress Council that organization also falls under general Student Congress attendance guidelines.

8.02 CHARTER STATUSES

    Subdivision 1. 

        Trial Charter Period (TCP): A short-term charter status. It is status under which newly chartered organizations are placed for one academic                year.

    Subd. 2. 

        At the discretion of PAC, a Probationary Charter (PC) may be issued to an organization with a Full Regular Charter if the organization is found         to be in remiss of any of the requirements stated in the HUSC Constitution, these bylaws, and/or the organization’s own charter.
            (1) An organization with a Probationary Charter will be ineligible to apply for funding through the Contingency Fund or the Challenge Grant.                     Additionally, if the organization has an At-large roll call vote, voting privileges will be suspended for the duration of the Probationary                         Charter. The SOC shall fill the At-large vacancy. Any organization with a Probationary Charter will be ineligible to petition for a roll call                         vote at the semesterly SOC caucus meetings.

    Subd. 3. 

        Full Regular Charter: An organization which has gone through the Trial Charter Period and has had their charter favorably reviewed by SOC            with approval by PAC, elevating them to Full Charter status.
            (1) The organization has full power to carry out all duties and activities spelled out in their charter. However, all organizations are subject to                     review at random periods by SOC and may be placed on a Probationary Charter or may have funding temporarily frozen if found in                              remiss of the Student Congress constitution, bylaws, and/or the organization’s charter.

8.03 CHARTERING PROCESS

    Subdivision 1. 

        To become a chartered organization, each group must submit to SOC a charter containing the following:
            (1) A statement of purpose and organizational definition.
            (2) A description of its membership including a non-discriminatory clause which meets the requirements of the Student Congress Diversity                     Policy.
            (3) A description of its executive board positions including roles and responsibilities for each executive board member.
            (4) Provisions for the selection of officers (including a Student Congress representative)and for the filling of vacancies should they occur                         during the year for whatever reason. Selection of officers for the following academic year shall be completed before the end of April. A list                 of the next year's officers and a contact person shall be submitted to the new SOC Chair before the beginning of finals week in the spring.

    Subd. 2. 

        SOC will review the application for charter within two weeks after receiving it. SOC will determine the feasibility of the organization and its                 intentions and make its recommendations to Student Congress. Copies of the charter shall be made available to all Student Congress                     members and the proposed charter shall be discussed by the Congress within a reasonable period of time (no longer than 3 weeks after                 approval from PAC).
             (1) A member of the proposed charter must be present during the General Assembly to defend the organization. Under extenuating                               circumstances, the presence of a member could be excused with prior approval of both PAC and SOC.
            (2) Approval of the charter shall require a two-thirds (2/3) majority of the Student Congress Council.
            (3) Upon approval by the Student Congress Council, the organization will receive a Trial Charter Period, and will be eligible for review and                     elevation to Full Regular Charter status as per Chapter 8.02, Subd. 1 & Subd. 3 of these bylaws.

    Subd. 3. 

        If the newly chartered organization desires funding for the present year, it must submit an estimated itemized budget to EAC and follow the                funding procedures as outlined in Chapter 16 of these bylaws.

8.04 BUDGET PROPOSALS

    Subdivision 1. 

        Each organization that wishes to have funds for the following academic year including, the Executive Board, is required to submit a detailed            itemized budgetary proposal to EAC.

    Subd. 2. 

        Failure by any organization to submit a budget or any organization submitting a budget that is inadequate must be warned that their funding is         in jeopardy. If the organization fails to provide EAC with a good working budget within one week after EAC's warning, that organization will not         be considered for funding and will lose charter status for the next academic year.

    Subd. 3. 

        The Budgeting deadline may not be on any date before the first week classes resume after the midterm break of spring term.

    Subd. 4 

        Budgets that are submitted after the deadline will be handled in accordance with Chapter 17.08 Subd. 1, (4).

8.05 STEPS BETWEEN DIFFERENT CHARTER STATUSES

    Subdivision 1. 

        Trial Charter Period to Full Charter Status. To go from being on a Trial Charter Period to that of being on a Full Regular Charter the                            organization must:
            (1) Meet all the requirements within the Student Congress Constitution, bylaws, and the organization’s own charter.
            (2) SOC will review the Trial Charter Period once a semester for a full academic year. If an organization is created within fourteen days                         before the end of the academic semester (being the last day of classes), then the first Trial Charter Period review by SOC will be
                carried over to the next semester. If SOC determines that the conditions for instatement have been met, Full Regular Charter will be                         issued upon approval by PAC. If conditions have not been met, PAC may either extend the duration of the Trial Charter Period or
                revoke the charter completely.

    Subd. 2. 

        Probationary Charter to Full Charter Status. A Probationary Charter will be issued to an organization with a Full Regular Charter if the                        organization is found to be in remiss of any of the requirements stated in the HUSC Constitution, these bylaws, and/or the organization’s own            charter. The duration of a Probationary Charter will be no less than one academic semester and no more than one academic year.
            (1) SOC will review the Probationary Charter within a reasonable limit of time not to exceed the end of the semester following the one in                         which the Probationary Charter was issued or at the request of the executive board of the organization in question.
            (2) If SOC determines that the conditions for reinstatement have been met, Full Regular Charter will be issued upon approval by PAC.
            (3) If conditions have not been met after one academic year on Probationary Charter, then the organization’s charter will be revoked.

    Subd. 3. 

        Full Regular Charter to Probationary Charter. Any organization can be placed on a Probationary Charter if they are found to be remiss in any of         the requirements within the Student congress Constitution, these bylaws, and /or the organizations own charter.
             (1) In order for an organization to be placed on a Probationary Charter, SOC must notify the organizational president with an informal written                   warning, with a copy of the warning given to the Student Congress President and PAC. The organization then has two weeks
                  to rectify the violations outlined in the warning.
            (2) If the organization fails to comply with the two week warning period, then they will be placed on a Probationary Charter.
            (3) The duration of the Probationary Charter will last no less than one academic semester and no more than one academic year.
            (4) If a Probationary Charter has been issued, the organization may appeal the charter status to the Student Congress Council. The appeal                     must be made within two weeks after the Probationary Charter has been issued. A two-thirds (2/3) majority is needed to reverse the                         charter status back to its original status.

    Subd. 4. 

        Revoking Charter Status. If an organization does not rectify any violations within the one academic year limitation, then their charter will be                terminated.
            (1) If the charter is revoked, the organization members may present an appeal to the Student Congress Council. A two-thirds (2/3) majority                     will be required to reinstate the Probationary Charter.

8.06 CHARTER REVIEWS

    Subdivision 1. 

        Every HUSC chartered organization, regardless of charter status can be reviewed by SOC.

    Subd. 2. 

        At least 10 charter reviews of Full Charter Status organizations will take place each academic year. The reviews will occur on a random basis            and no organization can be reviewed more than once per academic year, unless a situation arises as stated within this document.

    Subd. 3. 

        To speed up the review process, every HUSC chartered organization is required to submit a report of their activities – past, present, and future         (pertaining only to the current academic year).
            (1) Reports are due the first week after mid-terms in the Fall semester. PAC has the power tto change the report due date in case of                             emergency. In order to be defined as an emergency, the change will need a two-thirds (2/3) majority vote by the Student Congress
                Executive Board.
            (2) Should reports not be submitted on time, funding for the organization that failed to submit a report will be immediately frozen.
            (3) Upon receipt of the organization’s report, funding may be restored at the discretion of SOC.

    Subd. 4. 

        SOC may request a meeting with the organization’s executive board when reviewing the charter.

    Subd. 5. 

        SOC does not need to notify the organization ahead of time of the upcoming review. The purpose of not notifying the organizations is so that            SOC may review the organization, as they normally would operate without outside pressure from SOC.

    Subd. 6. 

        The purpose of the charter review is to ensure that the organization is following the requirements within the Student Congress Constitution,                 these bylaws, and the organization’s own charter.

8.07 ORGANIZATIONAL CHANGES

    Subdivision 1. 

        Changes within the Executive Board. If there are changes of any kind in the executive board o the organization, the Student Organization                Committee must be notified within34 one week of the change. If the organization fails to notify Student Congress within the appropriate time            frame, further action can be taken as SOC sees fit.

    Subd. 2. 

        Changes within the Charter. If there are changes of any kind in the organization’s charter, PAC must be notified, in writing, within one week of            the change. This also applies to amendments made to the organization’s charter. If the change is unconstitutional, PAC can rule that the                    change is void and a correction must be made that is in agreement with the HUSC Constitution and bylaws.