Chapter 1. Diversity

1.01 POLICY.

Hamline University Student Congress is committed to ensuring cultural diversity and maintaining an environment in 
which all feel welcome and safe. To ensure the achievement of these goals, the Student Congress guarantees that it 
will:

    Subdivision 1. 

        Require all organizations to have as part of their constitution and bylaws a diversity policy that 
        states explicitly the organization's commitment to fostering a community and cultural diversity on campus.

    Subd. 2. 

        Require inclusiveness in all organizations while respecting the different needs of organizations 
        composed of groups that have been or currently are denied equal opportunity.

    Subd. 3. 

        Encourage, promote, and celebrate diversity by embracing all cultures, races, ethnicities, sexual 
        orientations, gender identities, abilities and religions within the university community.

    Subd. 4. 

        Educate all members of the HUSC Council, student organization leadership and members of the 
        campus community through academics/co-curricular programs about diversity and forms of discrimination

    Subd. 5. 

        Maintain a respectful environment free from all forms o f discrimination, harassment, hostility, and
        violence.

    Subd. 6. 

        Promote the full implementation of the University's Diversity Policy.

    Subd. 7. 

        Continuously reexamine its own commitment to the Diversity Policy, consulting advocacy groups
        when the Diversity Policy is reexamined.


1.02 CHARTER ORGANIZATIONS.

To create an environment that values diversity, Student Congress chartered organizations must:

    Subdivision 1. 

        Work to identify and execute their role in cultural diversity issues on campus, whether that be
        maintaining an organization where all are welcome, or educating the campus on issues of diversity.

    Subd. 2. 

        Recognize the importance of advocacy organizations that support groups that have been or are
        currently denied equal opportunity. Advocacy organizations shall be defined as student groups chartered through
        HUSC that primarily promote the culture and rights of people(s) that are systemically denied privileges and rights
        based on their gender, race, social status, political affiliation, physical/mental disability, religious affiliation, gender
        identification, economic status and/or sexual orientation. Advocacy organizations are expected to act in a supportive
        role for students of such backgrounds or who are concerned with such issues. Advocacy groups may:
            (1) Regulate the attendance at special meetings at the discretion of organizational leaders. Organizations
                holding these special meetings must hold one open meeting for each closed meeting.
            (2) Take progressive steps to ensure their leadership meets their needs. This may include limiting
                leadership positions to protect their group's interests.

    Subd. 3. 

        Not discriminate in membership, or in any other respect, on the basis of age, gender, race, social status,
        political affiliation, physical/mental disability, religious affiliation, gender identification, economic status and/or
        sexual orientation. This statement must be included in every organization's constitution.

1.03 DIVERSITY GRIEVANCES.

    Subdivision 1. 

        The PAC Chair and SOC Chair shall evaluate and examine each group's compliance with the
        aforementioned procedures during the review process outlined in Chapter 9.06. Should the Review Board determine
        that a group is not in compliance, a period of two weeks from the date of the first review shall be given to correct the
        problems. After two weeks, the PAC Chair will conduct a second review. If proper steps have not been taken during
        this period of time, the organization shall be placed on Probationary Charter. The organization may appeal the PAC
        Chair's decision to the HUSC Council. A two-thirds (2/3) vote of the HUSC Council shall be necessary to overturn
        the PAC Chair's decision.

    Subd. 2. 

        Should any individual on campus feel excluded for any reasons pertaining to diversity or the diversity
        policy, that individual shall have the right to file a grievance with the PAC Chair. The PAC Chair shall form a
        special committee to meet with the accused group and the accuser to discuss the complaint. The Committee shall
        consist of, but not be limited to the PAC Chair, the SOC Chair, the DISC representative, a representative from the
        accused organization's coordinating body, as well as two other concerned students. The Committee must be formed
        with the following constraints:
            (1) A minimum of three (3) non-HUSC Council members must sit on the Committee.
            (2) A maximum of five (5) HUSC Council members may sit on the Committee.
        The Committee will determine the action to be taken, which will be enforced by the PAC Chair. Any party may
        appeal the Committee's decision to the greater HUSC body. A two-thirds (2/3) vote of the HUSC Council shall be
        necessary to overturn the Committee's decision. Should an organization fail to take the actions prescribed by the
        Committee, the organization shall be placed on Probationary Charter and be referred to PAC for any further
        disciplinary measures.

Chapter 2. Duties of Standing Committees and Their Officers

2.01 ECONOMIC AFFAIRS COMMITTEE (EAC).

It shall be the duty of the Economic Affairs Committee Chair to oversee and execute the following responsibilities:

Subdivision 1. 

    To consider student concerns that are designated by the Executive Board as relating to economic
    or monetary affairs.

Subd. 2. 

    To act as the chair of the Economic Affairs Committee and call committee meetings as necessary.

Subd. 3. 

    To make suggestions regarding the economic and monetary needs of the Student Congress.

Subd. 4. 

    To review and recommend the Student Congress fee and Student Congress budget, as proposed by
    EAC each spring.

Subd. 5. 

    To contact and provide informational material regarding all monetary procedures to, as well as budget
    for, new and/or re-chartered organizations at any point during the year as necessary.

Subd. 6. 

    To consider all funding requests as outlined in the bylaws.

Subd. 7. 

    To encourage independent fundraising by all student groups

Subd. 8. 

    To serve a minimum of three office hours per week.

2.02 POLITICAL AFFAIRS COMMITTEE (PAC).

It shall be the duty of the Political Affairs Committee Chair to oversee and execute the following responsibilities:
Subdivision 1. 
    To consider student concerns that are designated by the Executive Board as relating to political
    affairs.
Subd. 2. 
    To act as Chair of the Political Affairs Committee and call committee meetings as necessary.
Subd. 3. 
    To recommend students to all HUSC standing committees.
Subd. 4. 
    To facilitate all Student Congress meetings and elections as pertains to the Constitution, Bylaws, and
    Robert's Rules of Order (current edition).
Subd. 5. 
    To be familiar with the Student Congress Constitution, Bylaws, and all Transition Documents and to
    carry on a constant re-evaluation of each.
Subd. 6. 
    To act as parliamentarian and have a working knowledge of parliamentary procedure according to the
    current edition of Robert's Rules of Order and to provide parliamentary information to members of HUSC.
Subd. 7. 
    To work with SOC in regularly reviewing the charters of all HUSC chartered organizations.
Subd. 8. 
    To consider the charters of all newly proposed chartered organizations.
Subd. 9. 
    To coordinate, in conjunction with the BER Chair, the orientation of new HUSC representatives,
    including an overview of parliamentary procedures.
Subd. 10. 
    To elect a PAC committee member to run elections should the PAC Chair run for office.
Subd. 11. 
    To serve a minimum of three office hours per week.

2.03 PUBLIC RELATIONS COMMITTEE (PRC).

It shall be the duty of the Public Relations Committee Chair to oversee and execute the following responsibilities:
Subdivision 1. 
    To act as the Chair of the Public Relations Committee and call committee meetings as necessary.
Subd. 2. 
    o work with all Executive Board committees, representatives, and organizations to execute and create
    new and effective methods of informing the campus community.
Subd. 3. 
    To organize HUSC's representation at appropriate all-campus events.
Subd. 4. 
    To develop marketing techniques, help organize representative reach-outs, and bolster the publicity of
    HUSC, in coordination with the views of the President of HUSC.
Subd. 5. 
    To assist the Secretary in the distribution of proposed amendments to the Constitution and Bylaws.
Subd. 6. 
    To work with the Technology Coordinator to update information and publicize events.
Subd. 7. 
    To serve a minimum of three office hours per week.

2.04 STUDENT ORGANIZATION COMMITTEE (SOC).

It shall be the duty of the Student Organization Committee Chair to oversee and execute the following
responsibilities:
Subdivision 1. 
    To consider student concerns that are designated by the Executive Board as relating to
    organization activities.
Subd. 2. 
    To act as chair of the Student Organization Committee.
Subd. 3. 
    To work closely with the Student Activities Director to further facilitate the coordination of campus
    activities and to prevent redundant programming.
Subd. 4. 
    To keep an activities calendar list for HUSC chartered organization’s promotional purposes in a
    campus publication.
Subd. 5. 
    To plan, promote, and organize activities that provide Hamline students with leadership training and
    development.
Subd. 6. 
    To be a mediator for resolution of conflicts between organizations and/or individuals in organizations
    upon request and upon consent of both/all parties involved.
Subd. 7. 
    To facilitate the election of organization representatives by:
           (1) Communicating with the appropriate organizations to ensure that the following positions are filled:
                multicultural representative, RHA representative, SAAC representative, and International Student
                representative.
            (2) Nominating individuals involved in HUSC chartered organizations to fill two at-large positions and one
                advocacy position, as defined in Chapter 1.02 Subd. 2. The representatives shall be confirmed by a simple
                majority vote in GA.
Subd. 8. 
      To work with PAC in regularly reviewing the charters of all HUSC chartered organizations.
Subd. 9. 
    To hold Student Organization Committee meetings at least once per month.
Subd. 10. 
    To serve a minimum of three office hours per week.


Chapter 3. Duties of Officers.

3.01 PRESIDENT.

It shall be the duty of the President to execute the following responsibilities:

Subdivision 1. 

    To oversee all Student Congress activities.

Subd. 2. 

    To act as the official voice of the Hamline undergraduate student body.

Subd. 3. 

    To make the following appointments, each subject to majority approval of the Student Congress:
        (1) HUSC officers and cabinet members.
        (2) One HUSC member to serve as a Minnesota Association of Private College Students representative.
        (3) Student body representatives to all University-wide committees.

Subd. 4. 

    To meet before the start of the school year with the Commitment to Community Program to jointly
    select a standing Executive Board member to serve as a standing member of the program.

Subd. 5. 

    To chair the Executive Board and to direct the implementation of their policies.

Subd. 6. 

    To act as a liaison between the student body and the administration and/or faculty.

Subd. 7. 

    To act as the student body representative to the following: 
        (1) Hamline University Board of Trustees.
        (2) MAPCS Delegation. 
        (3) Campus Planning Committee.

Subd. 8. 

    To report back to HUSC on the progress of its actions (i.e. follow-up of resolutions).

Subd. 9. 

    To meet with undergraduate administrators, including but not limited to the University President, Dean
    of Students, and Dean of the CLA, on a regular basis.

Subd. 10. 

    As President-elect, to create and submit an Executive Board budget to EAC.

Subd. 11. 

    To serve a minimum of three office hours per week.

3.02 VICE PRESIDENT.

It shall be the duty of the Vice President to execute the following responsibilities:

Subdivision 1. 

    To assume the responsibilities of the President in their absence or in the event of the President's
    inability to continue to serve.

Subd. 2. 

    To assist the President with the Student Congress as the President sees fit.

Subd. 3. 

    To preside over and act as Chair of the General Assembly.

Subd. 4. 

    To be familiar with and abide by Robert’s Rules of Order.
        (1) To ensure that documentation of Robert’s Rules is available on the HUSC website.
        (2) To hold at least one Robert’s Rules seminar per semester that is open to all students.

Subd. 5. 

    To coordinate the day-to-day duties of the Executive Board.

Subd. 6. 

    To serve as an Academic Affairs liaison for HUSC with the following duties:
        (1) To serve as a student member on the Academic Policies Committee (APC).
        (2) To meet with the Academic Dean of the CLA on a regular basis.
        (3) To attend faculty meetings.
        (4) To attend any other appropriate University Committee.

Subd. 7. 

    To serve a minimum of three office hours per week.

3.03 SECRETARY.

It shall be the duty of the Secretary to execute the following responsibilities:

Subdivision 1. 

    To maintain and make public the records of all Student Congress proceedings.

Subd. 2. 

    To maintain an attendance record of all Student Congress meetings and report to the PAC Chair any
    member who has missed the minimum or more meetings than allowed by these bylaws.

Subd. 3. 

    To submit to the HUSC Council the minutes of preceding regular meetings.

Subd. 4. 

    To be in charge of the organization and upkeep of the Student Congress files.

Subd. 5.

    To deliver resolutions passed by the Student Congress to individuals specified in the approved motion
    and for publication in the Oracle.

Subd. 6.

    To distribute to the student body proposed amendments to the Constitution and Bylaws.

Subd. 7. 

    To serve a minimum of three office hours per week.

3.04 TREASURER.

It shall be the duty of the Treasurer to execute the following responsibilities:

Subdivision 1.

    To act as the Student Congress bookkeeper and to keep updated financial records of the Student
    Congress Executive Board and all HUSC chartered organizations.

Subd. 2. 

    To write out and sign checks for all HUSC allocated funds.

Subd. 3. 

    To provide administrative forms to students and student organizations authorized to access HUSC
    funds, including but not limited to, check requests, inter budgetary transfer requests, and purchase order/requisition
    requests.

Subd. 4. 

    To process HUSC administrative forms by completing the necessary paperwork for the requests to be
    filled by the Hamline University Accounting Office.

Subd. 5. 

    To submit all requests to the Accounting Office within three (3) business days.

Subd. 6. 

    To convey, as necessary, the results of all budgetary decisions made by EAC and/or HUSC to the
    Accounting Office so that any changes may be reflected in HUSC account.

Subd. 7. 

    To ensure that all requested checks are processed within seven (7) business days.

Subd. 8. 

    To maintain membership in EAC.

Subd. 9. 

    To serve a minimum of three office hours per week.

3.05 TECHNOLOGY COORDINATOR.

It shall be the duty of the Technology Coordinator to execute the following responsibilities:

Subdivision 1. 

    To maintain and update the HUSC website on a consistent basis over the summer and academic
    year.

Subd. 2. 

    To be the CLA student representative on the University Technology Advisory Committee.

Subd. 3. 

    To ensure that the most recent versions of the HUSC Constitution, Bylaws, and Transition Documents
    are available on the HUSC website.

Subd. 4. 

    To stay informed about issues concerning campus technology.

Subd. 5. 

    To work with the Executive Board to update the website with relevant committee and publicity
    information.

Subd. 6. 

    To maintain a collection of archived and present HUSC minutes.

Subd. 7. 

    To maintain an updated picture gallery and student organization links on the website.

Subd. 8. 

    To maintain membership in PRC.

Subd. 9. 

    To serve a minimum of three office hours each week.

The remaining Bylaws will be updated soon.