FAQ To The Treasurer

When should I turn my receipts in for reimbursement?

Organizations must turn in all receipts within four weeks from the date on the receipt. If an organization fails to comply with this deadline, no reimbursement will be given. Any organization that seeks a longer time frame may receive an extension at the discretion of the Treasurer.

How do I turn in paperwork to the Treasurer?

Please turn in all paperwork to the HUSC Treasurer into the box on the door of AND 321 or slide it under the door.

How do I get a hold of the HUSC Treasurer?

Stop by General Assembly Tuesdays during Convo Hour in GLC 100 E, Stop by during my office hours: Tuesdays 10:30-11:30 and Thursdays 10:30am – 11:30 am, Email husctreas@hamline.edu

How do I get reimbursed for a student organization purchase under $100?

Staple the receipt to a completed Petty Cash Slip and turn them in to the HUSC Treasurer’s mailbox in the Student Involvement Center.

How do I get reimbursed for a student organization purchase over $100?

If you made a purchase on behalf of your student organization that totals over $100.00 you will need to fill out a check request form and staple the receipt to the back of it. This form is also found here.

My organization is having a large-scale event and we would like to go shopping for supplies totalling over $100

You may check out a Purchase Order from the HUSC Treasurer during his office hours. A purchase order can be used at large stores such as Target. A Purchase Order is checked out to one student and that student is responsible for returning it to the Treasurer’s mailbox within 24 hours of the shopping date.

I have questions regarding: the Conference Fund, Challenge Grant, and Contingency Fund

Please contact Jessica Yang at: husceac@hamline.edu

I have questions regarding the Capital Improvement Fund

Please contact Maryan Hersi at: huscber@hamline.edu

I lost my shopping receipts what can I do?

HUSC is not able to reimburse students who have lost their receipts. Please be careful with your receipts after shopping trips! If you paid with a credit card, sometimes the stores are able to print you a new receipt if you ask them.

How can I check my organization’s budget?

Use the tabs on the bottom of this page http://tinyurl.com/y7ftw7b2 to find your organization. Your organization’s spending and remaining budget are updated daily.

I want to bring an outside performer / entertainer to my event. What steps must I take?

The performer must provide a W-9 Taxpayer form, check request, and must fill out a contractual agreement. NOTE: The contract MUST be signed by a Hamline authorized Administrator. All of these forms MUST be submitted to the HUSC Treasurer no later than 2 weeks prior to the event. The check request and contractual agreement can be found here.

How do I actually get my money back?

Petty cash slips turned in to the HUSC Treasurer will be mailed back to the student’s mailbox within one week. (Please provide a mailbox number on the petty cash slip.) The Petty Cash Slip can be brought to the Cashier’s Office in East Hall once it is filled out. Check requests will result in a check either by direct deposit or by mail within two weeks of the check request being submitted to the Treasurer.

I need help filling out a treasury form.

I am happy to help students fill out forms. Please stop by my office hours!

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